Content Comparison

1:01 PM

Words from Randy

Randy

• Preparing for onboarding for Rosalie and Michael

  • Previously used “Buddy system”

  • Rosalie will start on KCWI (buddy is Luca)

  • Michael will start on DEIMOS (buddy is Carlos)

  • Reminder: there is a SA Training page which we can use to collect info

• Will talk about ReOrg later

  • ReOrg is strategic move for the future

  • Aim is to improve processes (e.g. hiring process)

  • CoO can come in and help fix problems

  • Unify engineering staff, make them more of a service to the rest of the organization

  • Jim: can we get info on acronyms, new committees, and membership of committees? Useful for onboarding as well.

  • John: yes, that doc will come early next week. Being finished this week.

• Shift in COVID related onsite presence. Away from work at home if can, to work on site (HQ) if can. New rules someone out in coming weeks.

  • Will use state phone app for contact tracing (Aloha Safe Alert)

  • App from ProService: COVID Navigator. Questions on app for prior to arrival on site.

  • New set of social distancing rules/protocols

  • One of new committees is COVID Committee led by Andrew and Randy

1:18 PM

HQ Presence

All

• Randy: Summit presence will increase

• Randy: go to 3 persons in an expedition vehicle

• Josh: What benefit to operations outweigh the risk?

  • Randy: In person work is more efficient

  • John: switch topics due to Jeff’s time

1:24 PM

Scientific Software Group

Jeff

• Jeff: More alignment between observing support group and SSG

• SSG consists of: Jeff, Matt, JoshR, Max, Tyler, Liz, Kyle, Lucas

• John: efficiency of operations is motivations, remove barriers to working together

• Add “buffer” to SSG hours to handle things outside of projects

• Increase collaboration between software and SAs

• Want to develop punch list of things we want done (this idea will evolve over time)

• Carlos: what is best way to communicate needs?

  • Randy: 4 levels of tasks. Major project (e.g. DSI), CI project (not externally funded, few hundred hours), punch list, small (10 minute) projects

• Luca: the Scientific Software Coordination Group exists – cross disciplinary with both SAs and software, not a department

• Josh: Are any hours assigned? Randy: Yes.

• Kyle: Future instrumentation projects, what is division of low level software and high level software between SSG and Jason’s s/w group at Keck. Who works on low level s/w for new instruments?

  • Jeff: TBD. Some members of SSG may take that on for software knowledge reasons. The other wing is more telescope control.

• Kyle: Where will AO s/w work be?

1:49 PM

Dome Flats at 67 deg on K1

all

• Lots of split nights now. Taking dome flats at 67 would allow K1DM3 moves.

• Time in late Feb with a run of HIRES nights to test

• K1 lamps are mounted on as decks

• Need to talk to Dwight (or instrument team)

• Lamps are on top of AO and HIRES, so safety concerns

• What about K2? Lamps could be brighter

• To enable K1DM3, tel has to know it is at 67, so interactions with IOC, telescope in computer control. There are procedural elements here.

  • If IOC is reset, tel needs to be re-inited before K1DM3 can move

2:05 PM

LRIS Refurbishment

Jim

• There are refurbishment funds. What about mechanical improvements?

• Are there was replacements that would help?

• Randy: Effort is probably project level

• Instrument refurbishments funds have no labor attached

• There was an idea to have a major project for this, but that was tabled

• Luca: there are no “shovel ready” projects. Problems are big and would need effort and time off sky. Perhaps Dwight has something small in mind?

• Percy: Project to refurb polarimeter was very limited in scope and needed an engineer's time, but could not get time.

• Kyle: controller and electrical integration issues are “falling through a skills gap”. Similar to problem for new instruments.

• Randy: will take to Jason and ELM

2:17 PM

Reorganization impact

Randy

• NAs moving to OID

• NAs trained by day crew, often move to day crew

• Randy reaching out to Josie to start helping her transition to lead sysadmin, making her more aware of issues in our department. Sysadmin has 2 open positions.

• Luca will now report directly to John to bring all of DSI under John.

2:21 PM

Return to Office (part 2)

• Carlos: concerns about going back too early. Challenging even with a few people in the building given cleaning needs and social distancing rules.

• Luca: What is being changed? Are people “encouraged” or “required” to go to HQ? When?

  • Randy: not required. For our group, probably fewer reasons to go back to office.

• Sherry: testing of HQ workers would be good because of asymptomatic cases

• John: this is planning, not an action yet

• Jim: phone apps at summit? Tried a few things, bluetooth is allowed at summit.

• Jim: what about vaccine refusal? Randy: not determined. John: active discussion “at Hilton level”

2:36 PM

Final Announcements

Randy

• Josh now promoted to SA II ! (CONGRATULATIONS)

• Luca now directly reporting to John O’Meara as part of the DSI organization

2:38 PM

Additional Items

Luca, Jim

• Luca to host a KCWI troubleshooting session for all supporting SAs in addition to Rosalie’s training

• Kudos to Sherry for a job well done in re-calibrating OSIRIS following the service

2:39 PM

Pau!