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1:02 | Words from Randy | Randy | Announcement: Joel Aycock is retiring. Last day is June 30. Each department manager is contributing annual safety plan, Randy is working on that for our department Also working on proposal for integrated internship program Focus on K-12 age internships, so program is more coherent Have resources, office space, etc. Reaction to Organizational Effectiveness Meeting Will cover entire observatory, not just SAs This will be part of a larger intern & apprenticeship program
Will be a grout curing experiment on summit related to K1 pier repair Will be in the dome, under similar temp and pressure Will do test pour next week, in visitor gallery hallway Will be near exhaust fan in K1 dome. Will be two tests, one with heating (to 60 deg C), one without. Jim, Randy, and Peter W. reviewed plans for impact on observing Mostly during HIRES and LRIS time Heat source is heating blanket, max temp is 150 degrees (F?) Grout is heat source due to exothermic reaction (80 F max) Rosalie: possibility of deposits from outgassing? Needs follow up. Optics team have also reviewed
Had healthy discussion about OEM/SP the other day at SA Coffee Looking at what projects could be removed or slowed down from FY22 and FY23 plans KCRM needs to hit window due to KCWI off sky Ideas on what should be delayed or removed? Will be someone passionate about each project Kyle: UNO was mentioned in meeting, why? Randy: each of us take a look at FY22 and FY23 priority list projects and see which make sense to delay or stop John: KPF team at SSL has limitations on duration, so KPF also hard to delay Carlos: what is goal? Randy: want to ensure we are successful Percy: priorities from SSC? John: no, but could get feedback on proposed changes John: could be a case not of what we stop, but how to we de-parallelize people working. Should we be serializing instead? John: would like to avoid the result of just deciding to do 10% less of everything. Make tough choices to delay or stop some things rather than trim everything. Kyle: outsourcing to instrument build partners? Not just personnel. John: this is a big focus over the coming months John: Training requires same resources as project
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1:37 | Words from John | John | Proposal to renew the NASA CAN which is ~1/6th of operating costs Due in 1 week 5 year cycle Major wrinkle is that head of Astrophysics Division is retiring, not clear if transition is before or after CAN decision. Asking for over guide related to software Need to organize a panel to review CAN proposal. Panel is advisory to APD head only. Answer by Aug 24, possibly informal answer before CAN expires March 1 of 2023 (during A semester) Carlos: Planetary Science Decadal?
Senior leadership spending a lot of time digesting OEM and debrief from facilitators Also HB2024 is major time investment
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1:44 | HQ Power Outage Procedures? | Josh | Do we want a procedure for addressing HQ power outages Last time, overheating in computer room is what takes down operations by taking down network Can we get procedures which the on-site staff (and SWOC) can perform to extend uptime? Want computers, network, VOIP phones AFP did sense loss of communications would have performed closure if it were active Facilities and SysAdmin need to come up with procedures. Task for Randy. Kyle: should also examine other procedures posted which might be out of date
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2:00 | Administrative Professional's Day | Rosalie | Administrative Professional’s Day is 4/27. What do we want to get Shelly? Randy: looking to hire several new admin assistants to replace Gloria, Merlita
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2:03 | On Site Observers | Randy | Observers are returning to on site observing. In VSQ letter, they are reminded that they need to take Rapid Test which is provided in VSQ We will get that letter if we stay at VSQ, but can ignore. Don’t need to take rapid test. Asking them to wear mask if in same room as SA or OA. That is default, can choose not to if consensus. Percy: what happens if positive? They stay in room and isolate.
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2:06 | Visitor | John | |
2:06 | Pau! | | |