2022-06-09 Meeting notes

1:05

Words from Randy

Randy

• Staffing:

  • Joel retiring June 30. Let Carolyn or Randy know if you want to contribute something to honoring him.

  • Maybe Zoom in to last OA meeting on June 30 to send greetings.

  • Have OA job open, collecting applicants

  • Logan will be leaving for position at Gemini. Will be looking for replacement, so more OAs at summit until replaced.

• Lots of COVID running around the staff on summit and HQ.

  • Leading to some operations changes. SegEx on K2 cancelled as announced this morning. Will be some GBS scheduled.

  • On K1, affected AO plans in coming days. May be schedule changes and GBS there.

• Council update from meeting today

  • Thematic goal is currently retention

  • Still important to keep as thematic goal

1:12

Words from John

John

• Council

  • Will take 30,000 foot view of some previous initiatives

  • Close out or stop some to avoid leaving issues “dangling”

  • Many people out at AAS next week

• Community outreach updates from yesterday reflects a lot of work and a substantial change from past

• Randy: KPF Pre-Ship Review is Wed/Thurs of next week. Carolyn, Randy, Jeff M. are on review committee and will be away

  • FIU is in lab here at HQ

  • Marc: reach out to Carolyn, Randy, or Marc if you want to sit in on review. If you want to see FIU, ask Josh or Kyle.

1:17

Keck Science Meeting

Randy/John?

Keck Science Meeting SA representative needed for SOC.  Event date: September 15-16 at Caltech

• Meeting is hybrid

• Contact John if you would like to be SA rep.

• ID an SA rep in next two weeks

1:19

Update on Observing Definition Tool Design Process

Josh

Open

Josh suggested to Jeff M. during DSI meeting to take a step back as a workflow in mind.

Rather than submitting comments on the existing tool, give feedbacks on the workflow.

ODT needs to have 2 main goals:
1. see all OBs in one place
2. edit or change OBs in detail

want to dedicated significant portion of the screen to those goals.

A big table providing high level of view to all OBs.

Drop down buttons in the overview table to see/edit details of elements in an OB.

Greg: can we have a list and sequences of pre-populated OBs. Josh: very solid suggestion, need to talk with s/w folks for details.

Percy: visualization tools, e.g. see slit orientation on top of a finding chart. Josh: would be really nice to have these tools at hand (e.g. exposure time calculator), but needs to check if these tools fit in the budget. Taylor is working on a planning tool separate from ODT.

Randy: laying out observing plan like a log for simplicity. Thinking about how observers operate now; not only design ODT weeks in advance, but can operate in real time at night. Taking test exposures and modify ODTs. Josh: can prepare a short exposure into the sequence as a test exposure, and a long exposure as target. Having a separate table of targets, can fetch previous semester targets info into OBs without typing again.

Percy: It would be great to directly interact with DRP and link that with ODT/OB. Josh: it is possible.

Randy: one of the biggest difference is combining acquisition with observation in the ODTs. Josh: sounds scary but it is simple by explicitly spell out nuances (like off-set stars).

Marc: is it possible to download/upload OBs? Josh: yes. John: we want to be able to receive OBs from users without diving into ODTs.

John: needs to work more on Target Management. Each observer can have a database of Target in their keck observer login, and import those targets to ODTs. Advise to talk to Taylor soon, to avoid significant changes in the ODT design.

1:43

Review SW Ops issue JIRA list

Kyle

SWOPS Board

• Randy: nice to have a list with priorities, may need to work more on managing the priorities; can we use the list to assign tasks and communicate to S/W team? Kyle: Can assign tasks by creating a ticket; the Jira list does not hamper direct communication.
  
  Percy: duplicate with ECR? Randy: small things or wishlist go to Jira list, major works go to ECR. Josh: Jira list can be useful to track progress. Randy: Take Jira list as an accounting record, review the listed items during SA meetings as needed.

2:01

NIRSPEC UPS installation (on instrument) summary

Greg

CI project (now complete):

Dell Technologies:  $481.89

APC Smart-UPS 750VA LCD - UPS - AC 120 V - 500 Watt - 750 VA Ethernet, RS-232, USB - output connectors- 6 - black - with APC SmartConnect.

Open

• Kyle: UPSs do not fail gracefully as they age, so be sure they are maintained

• Useful on other instruments?

  • MOSFIRE: space and balance issues

  • KCWI: yes, probably

2:07

K1RO UPS Update

Randy/Carolyn

• UPS replaced in K1RO

• Much quieter

• In a different place due to regulations

• Goal is 1 hour uptime, but this is not limiting factor

2:10

Pau!