2020-07-02 Meeting notes

Date

Jul 2, 2020

@Josh Walawender@Luca RizziKyle Lanclos@sherry yeh@Randy Campbell@Carlos Alvarez @Jim Lyke @Percy Gomez @Greg Doppmann @John O'Meara @Elena Manjavacas (Unlicensed) @jguerra (Unlicensed)

Past action items
Words from Randy
Words from John
Remote Observing Help Proposal. This is the proposed sequence of events (changes in bold):
- The 30 day notice to PI reminds them to fill out remote observing request and specify observers.
- The 15 day notice goes to PI, observers, and the SA (currently just goes to PI). This email thread can be replied to by all and is a good way to initiate contact with your observers and discuss plans.
- The 15 day notice also contains instructions on at home observing (if needed). It directs observers to send questions and trouble with the remote observing software to the Remote Observing Service Desk (not to the SA).
- SWOC for the day will be tasked with triaging those requests and assigning them.
- This process tries to separate remote observing issues (for SWOC or remote observing experts) from observing preparation questions (which should go to the SA).
- This plan requires some changes to the notifications sent to observers. There is also some hassle involved in linking the names in the remote observing request to emails. That is handled manually now (by Gloria), but we’re looking at better solutions for the future.
Report to the group about the discussion with Mari-Ela regarding newsletter and next steps
What is happening in the Teams vs. Atlassian project?
Coordination with software group regarding gateway testing

Time	Item	Presenter	Notes

Time	Item	Presenter	Notes
1:00	past action items	percy	comments for the SA Job Announcementarchived Need to get wording to HR by COB Monday, so get comments in ASAP Remote control of instruments components for UNO instrument masters to come up with wish list items
1:05	Words from	Randy	Thanks for input on SA schedule for Aug/Sept Sherry will add LRIS to help cover Elena’s departure Council discussed feedback from all staff meeting CoC will increase summit personnel limit to 14 from 12 (effective July 13) SA should consider going up to work on instruments because of limited summit personnel coverage Milner’s replacement will not be here for a while due to Visa restrictions DSI and SAs: DSI may shift duties in the long term, but no short term changes in structure of group expected.
1:10	Words from	John	Comments on Atlassian Suite? Does company want to use it more broadly? Will update in a week or two on DSI (after SSC & board meetings)
1:20	Remote Observing Help	Josh
2:00	Newsletter	Luca	Mari-Ela in favor of moving away from newsletter model toward important announcements Will put out current newsletter because of existing content
2:02	Gateway Testing	Kyle	The gateway project has been pretty active in contacting people Lots of things happening, should be wrapped up in the next couple of weeks
2:05	Teams and Atlassian	Luca	Quick update from Luca, Josh, Tom B. Will make recommendation to leadership. Hopefully be end of next week.
2:10	Pau!