2024-03-28 Meeting notes

1:02

Words from Jim

Jim

• Carlos has agreed to be the delegate during the time in April when people are away

• Possible confusion on UNO PDU labeling

  • Action for all of us to review labeling on instrument PDUs

  • Jim will be on the summit for ESI PDUs, so he can put eyes on things if needed then

  • Grant can also help

• Work Orders on eMaint (info from Grant)

  • Open WOs is dropping substantially

  • Average age of open WOs is dropping

  • Number of instrument tasks in eMaint is increasing (more instruments have PMs)

  • Mixed reviews about eMaint, but seems to be helping instrument techs

  • Not many SAs have accounts

  • Grant: only Greg is available as SA to assign tasks to

  • If you want an account, ask Grant

1:16

Words from John

John

• Rich sent out email about leadership team changes (death of Council)

  • Focussed on how to modify annual planning

  • More to say at April 10 all staff meeting

• Decision to rescope DSI

  • Based on feedback from this group and SSC

  • Realistic look at what is possible with available resources

  • Replacing instrument execution at night is being pushed aside in favor of some calibration improvements and planning tools for observers

  • “Watch this space”

  • Will probably be a renewal of requests from software folks around calibrations for the instruments

  • Details still being worked out

• Carlos: changes to req for new instruments?

  • JO: TBD. Likely not going to provide GUIs like ODT

• Josh: when are CI projects due (roughly)

  • Detailed timeframe unclear, but probably June ish?

  • JO: Changes to annual planning are probably a multi-year process

  • RC: CI projects will be led by Marc and Jeff

• JO: would like project scoreboard to be smaller (fewer things we’re looking at at the phasing level)

• RC: make instrument engineers and others aware of CI process

1:26

Eclipse Coverage

Jim

• Lots of people out. Need someone to make the weather call

  • Carlos

1:26

Instrument Mini Tiger Teams

Jim

• Propose 2x/month tiger teams to work on Observing Support to-do lists

• We’re doing a lot of work on our own, would be good to work more in teams

• Set scheduled time and have a small group (3-4) work on small tasks for instruments

• Could bring in the OAs as well

• Noticed that SharePoint doesn’t have a site for Observing Support. It does not. No response yet from computer support.

  • Jim created one (actually there are two now)

• Carlos: similar to instrument task meeting?

  • Could be, but more focussed on this group’s work

• Everyone start thinking of tasks

  • First one on the 18th?

  • @Josh Walawender will build a KNIT-like board and send it around for people to populate

1:42

Unplanned eMaint demo

Grant

• Grant is lead for ~20% of eMaint that is instruments

• Todd is handling the other 80%

• Fluke has not been very responsive to help requests

• Not very intuitive or easy

• Can’t currently attach photos or documents

• If we are changed per user, perhaps we should have one SA account or just all work through Grant

2:20

Pau!