2025-09-25 Meeting notes

1:00

Words from Jim

Jim

• Questions from All-staff?

  • $1M of the $5M NASA tranche has been delivererd

  • Pauses on discretionary spending including travel, bonuses, and raises

  • Jacques Sebag starting

• Jim on vacation Oct 2-12, Josh in charge when Jim is gone

• SSC instrument reports pushed to March

  • convo w/ A. Howard, not confirmed

Words from John

John

John on travel in Australia

1:05

K1 return to science

Jim

Pier repair may be done early, trending toward a week early.

What do we need to do to be ready?

(see project screenshot below)

• Instrument daytime tasks

• Nighttime

  • Phasing

  • Pointing

  • First Science

    • Oct 21: LRIS

    • Oct 23: LRISp/KPF

    • Oct 24: MOSFIRE

    • Oct 29: HIRESb

    • Oct 31: OSIRIS-LGS

    • Nov 1: HIRESr

As SAs do a deeper dive into the instruments to make sure that everything is working including directories, multiple instrument accounts, and other infrastructure as well as the standard instrument checkouts.

Submit engineering time requests. Potentially early scheduling of K1 science.

If there’s anything we didn’t do coming out of the first pier shutdown that we should do for this one, let Jim know,

1:35

Unscheduled Donor Tour?!

Shelly

Miscommunication with Keck donor tour.

No tours allowed during pier repair, however a 40 person group showed up at the Maunakea Visitor Center wondering how they get to Keck for their tour.

1:40

Performance Reviews

Jim

Dates

• Oct 6: draft reviews due (Jim to HR)

  • Ping me if there is something you want to add!

• Oct 24-Nov 7: review meetings (Jim + you)

1:42

Preethi Visa

Jim

H1B visa process change and subsequent confusion.

Upfront $100K fee for new applications after Sep. 1, but not in process applications.

TBD on start date

1:46

Recent Meetings

Randy/Jim

Galactic center/KSM meetings went well.

Good attendance at KSM and good talks.

Pau

? who is in charge next time?