2025-12-18 Meeting notes

1:00

Words from Jim

Jim

• Thank you for past year, lots of challenges

• Working on possible restoration of slew speed on K1

• Jim away tomorrow through Jan 6. Greg will be delegate for observing decisions.

• Jim has draft of schedule for 26A, will circulate. Up on share point now.

• Rosalie: SCALES is officially delayed. Pre-ship review in March, will miss AO shutdown. HAKA still says they will hit window (still has a review to pass).

1:11

Words from John

John

• Thanks for another year of science enabled. Been a challenging year.

• 5 year planning process has kicked off as of today

  • Main thing to think about (will come from Carolyn/TLT): are there large projects (>$1M) which have not yet been identified.

  • Purpose of 5YP is to communicate large things to board.

• Was in DC last week. Things trending positively on federal funding.

  • New NASA administrator as of today. Replaces acting administrator.

  • Acting astrophysics division director will be elevated to full APD director (good news for us).

• Rich out next week. John will be here.

• AAS coming up. John out Jan 2-9.

• RC: Are we looking for new partners?

  • JO: Have been many discussions with board.

  • Long range uncertainty about costs after lease renewal, potentially higher load of shared services costs.

  • Partners: UC, CIT, NASA (contributed capital)

  • Scientific Partners: Swinburne (nights/year threshold, voting seat on SSC)

  • UH is special case. Act 255 put 7% floor on UH time, currently have 10% on K1, 15% on K2.

  • Affected by lease negotiation

• RM: Community outreach reporting form?

  • Is this required? Do we need permission?

  • JO: not clear, email me

1:31

Update on Instrument PMs

Grant

• Met with summit instrument folks

• eMaint is still the tool for PMs

• Ask Tod to submit entries, make changes, etc.

  • Tod will also end up with SegEx responsibilities as Mike Dahler and Truman retire

  • Tod also in charge of summit schedule

• GH will start putting PMs on summit schedule in place of generic “Instrument PMs” task

• GH working with summit crew to re-evaluate existing PMs and update them if needed

• Not currently thinking about PMs that SAs would do, only the hands on PMs for techs/engineers

• Action Item: Send hands on tasks to Grant to see if they exist in eMaint.

• Keith will be helping Tod run eMaint

1:53

KPIC Retirement

Jim

• Upcoming retirement: KPIC

• Dec 29 is last night on sky

•  

1:55

KNIT Meetings

Leo

• Are we doing it still? Yes

• Instrument Engineers:

  • Dennis: Sun-Wed

  • John: Wed-Sat

  • Might need to change to Wednesday

• Is it useful?

  • Yes, need something like it

  • Summit guys are feeling like they need a single voice on priorities

• Action Item: @Josh Walawender talk to summit guys about KNIT

  • Reschedule? Cadence? Utility/topics?

  • eMaint for small tasks, KNIT to collect and prioritize somewhat longer term projects?

2:02

DEIMOS Detector Upgrade

Michael

• all detectors at CIT, going in at beginning of January

2:07

Pau!

Next Lead: @Jim Lyke

Next meeting Jan 15