2021-02-11 Meeting notes

1:02

Words from John

John

• John observed from RO2 last night. Was nice.

  • RO Station worked last night

• Starting strategic planning process

  • Process will be different for SAs this time, less “cat herding”

  • Avenue for input in to process in ways unique to SA group.

  • 15 year outlook, full strategic plan, not just science strategy

  • How will SA position evolve over that time?

  • John will engage SSC at March 10-11 meeting

• Summit is transitioning to tier 3 soon

1:08

Words from Randy

Randy

• Randy: Role for SA group in strategic plan will be be to have input based on our knowledge and experience. Balance so it does not become over burdensome (like last time).

• Josh: Will there be lessons learned exercise from last one? Yes.

• John: timeline will be

  • Draft for November meeting (SSC and Board)

  • Endorsement and approval by March after that

  • Could slip of course.

• John: decadal survey will deliver in “Spring” (= June)

• Performance Evaluations

  • Roy's email has details.

  • Self eval first. Will use Trackstar 1-5 rating.

  • 3 is very good score, 5 is “Tom Brady level”

  • Try not to use rose colored glasses, useful feedback

  • HR will send trackstar info for on line filling out of form

• Jim: summit personnel limit to 21, less stringent restrictions on A/B team switch, can we find out more so we know how to get help on summit and who is available?

  • Still 2 difference schedules, but less worry about overlap.

  • On Wednesdays, much of both teams will be up.

1:18

Outreach Ambassadors

Shelly

• Getting requests from schools for Zoom based meetings/talks

  • Idea is to have “ambassador” for each local school

  • Build relationships in education community

• Public talk tonight given by @John O'Meara

  • Need a “host” to moderate questions (Hilton will do intro)

  • Audience is engaged and asks lots of questions

  • Last talk had 50+ questions

  • Duties start a bit before 5pm

  • Randy volunteers

1:28

Help Desk for Observing

Josh

• Please add comments to Help desk page. If no objections, will try to create Help Desk next meeting

1:30

Return to Office

Luca

• Some responses on page already.

• Top priorities so far: update infrastructure, Zoom hardware, improvements to RO, survey of individual needs

• Jim: infrastructure item could be sub-divided (network? office hardware?)

• Randy: What is COVID specific?

  • Conference rooms

  • Wireless capability

1:34

COVID Safety

Randy

• Shows “bowtie” diagram for COVID infection in the workforce

  • barriers to transmission, consequences

  • Sherry: Vaccines not yet on chart. Randy: will be

  • Jim: When? Randy: HR is looking at if/how can require.

  • Jim: Communications? Is Keck committing to informing employees about infections? Randy: Yes within privacy rules.

  • Jim: Are employees required to inform employer? Randy: that is what the self certification is for.

  • Josh: Self cert is being continued past initial two week “trial”? Randy: Yes.

  • Jim: What is “exposure” (school info for kids can be vague)? Randy: self judgment on if likely you are exposed.

1:46

SA Training

Randy

• Randy has spreadsheet of training topics

  • Borrowed some content from Luke Gers' training

  • Some from existing confluence SA training pages

• Josh: Perhaps turn in to confluence page so we can break each item out in to a mini-syllabus, so we know what each is covering to avoid overlap.

• Jim: what does “arrive” mean in the current situation?

  • Randy will plan a schedule.

2:02

Pau!