2022-01-06 Meeting notes

1:00

words from Randy

Randy

• Welcome to Chien-Hsiu Lee. His office is in the Kohala wing down by the coffee station.

• We have started week by week covid testing and will adjust operations plans accordingly

• SA Support Schedule version 1 is out

  • send notes to Randy

  • As commissioning projects come online, we’ll have to exchange support nights to free those staff up

1:15

words from John

John

• Give kindness and leeway to summit crew with the short staff due to covid

• AAS canceled with next meeting in Pasadena in June

• JWST deployment continues, representing an amazing NASA achievement and an opportunity for Keck to play a supporting role

• Waiting for results from company wide covid testing and how it impacts the operational model

• We will be taking a look at organizational strategic planning

• Q: Greg: We are 4-5 SA meetings from the March SSC meeting, what are the dates?

  • A: March 8 or 10- SA presentations on first day. John would prefer it be in person.

1:26

DDOI preview

John

• This is the biggest year for DSI

• DDOI is customer facing and back end databasing

  • Combines observation planning, calibration association, and observation execution

  • DDOI software conceptual design is finished and a software design review is scheduled for Jan 18th and 19th.

    • Next step is to build user interface components and test them with the SA help

    • Also would need SAs to assist with the instrument specific translation layer from generic scripts to explicit commands

    • Also assist with minimum set of calibrations and observation templates

    • Timeline of starting testing in spring

• Ideally by end of year we will have 4 instruments pushing DRP data products

• Q Rosalie: To what degree can we change the DRP going to KOA?

  • A: Having a uniform data product in the archive is important and the users can run the DRP on their own

• Q Randy: Display and analysis tools - is DSI taking this on?

  • A: Dependent on the pipeline and instrument, but the problem comes from staying up to date on keep up with changing visualization code, but the Keck tools would be generic e.g. DS9 or an astropy 1d spectral visualization or qfitsview. But we want to be as iterative as possible with staff

• DSI will be deployed when it is ready with the iterative help of SAs

1:48

Publications

John

• John ran a python script and found 2021 is already 3rd or 4th most productive publication year

1:50

Strategic planning update

John

• Good meeting in December and John is writing up the executive summary

• White paper inputs are done, just shy of 40

• February organizational effectiveness meeting

  • What does it mean for SAs in 10 years?

• Q’s will be sent out prior to that meeting

1:55

instrument config form deadline

Sherry

• Having problem with late instrument form configuration submissions specifically for split nights

• Worried about over stressing the summit with late changes

• Possible solution is similar to late slitmask submission deadline with John setting a strict deadline

• Percy: 2 problems

  • split nights with two configurations and lack of communication with both groups

  • 2nd issue is late configuration changes which sometimes are perfectly valid

• Carlos: Cases where first night of long run, the schedule to load new filters is one day before the run starts to put the the instrument switch, so the configuration form might be submitted too late if it is submitted the day before.

• Percy will follow up with Jeff to see if there’s a software solution for the split nights.

2:10

UNO - Remote Ops changes

Carolyn

• Starting to look at Remote Obs changes at HQ for OAs.

• Looking for feedback from SAs on how they want to be engaged in the process

• Carlos: Want a meeting with OAs and SAs from the beginning

• Randy Q: Separate from workstations?

  • A: Yes, separate issue. More about how we use the space. E.g. Are the OAs somewhere else? Everybody in the same space?

• Randy gave requirements that K1 remote obs is as quiet as K2. Might free up more space as well.

• Factor in OAs, observers, AO scientists, and all groups that may be sharing the space at night.

• Greg: K2 remote obs is a good model and K1 should be modified

2:19

SA Phone Numbers

Greg

• Should we have a place for observers to access SA contact information earlier than typical 1 day ahead of their observing run

• Kyle: Should come through observing portal

• Rosalie: Is it difficult to do an email?

  • Randy: Could be done

  • Carlos: Would prefer that my phone number not be included in and email, but the observer login page seems natural

  • Sherry include observer portal link in email to get SA contact information

2:27

Instrument Early Release

• Procedure for requesting early release may need to change

• Put on request both on summit schedule and sias (previously centralized through Gloria)

• Procedure was previously well defined, but not well known to SAs

• Rare that early release is not approved, but not SAs are authorized to edit summit schedule

• Sherry/Greg: SAs will be the best judges for whether early release is needed

2:30

Pau!