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2021-05-20 Meeting notes

2021-05-20 Meeting notes

Owned by Josh Walawender, created
Last updated: May 21, 2021
2 min read

Date

May 20, 2021

Participants

  • @Josh Walawender@Marc Kassis @Kyle Lanclos Grant Hill @Michael Lundquist @Greg Doppmann @Percy Gomez @Randy Campbell @Rosalie McGurk @Carlos Alvarez @sherry yeh @Jim Lyke @Carolyn Jordan

Goals

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Discussion topics

Time

Item

Presenter

Notes

Time

Item

Presenter

Notes

1:02

Randy’s Rundowns

Randy

  • Welcome Grant!

  • Council is focusing on return to on site work

    • How are we going to do in person meetings?

    • i.e. this meeting might now be too crowded for Ed Stone CR

    • What will be the flexible work policy?

  • SSC meeting tomorrow

  • CI process was “fruitful”

  • Randy on vacation May 26 to June 13. Jim will be delegate, but can’t fire Marc.

1:10

Age vs Maintenance costs proxy for Risk analysis

Kassis

  • SSC Meeting will touch on white papers in addition the instrument project updates (KPF, KCRM, ORCAS)

  • Interest in retirement and risk metrics

  • Asked for global risk analysis for instruments

  • Marc framed this as about age and maintenance costs

  • Marc makes presentation he will give to SSC tomorrow

  • Randy: another possible factor is configurability

  • Josh: are there critical vulnerabilities of things which are difficult or impossible to replace? (e.g. MOSFIRE CSU)

  • Percy: also there’s an accessibility or recovery time axis. e.g. Easy to fix failed filter wheel on LRIS, but not on MOSFIRE.

  • Marc: Perhaps talk about risk and recovery time estimates for our SSC update in November

  • SSC should coalesce around retirement strategies at Nov meeting

  • Only past metric has been needed space on the deck

1:41

Nightlog tickets

  • more details please

  • more follow-up

Jim

  • Lots of documentation in disparate locations

  • Night log and day log is living documentation

  • 8am meeting to go over night log tickets

  • Follow up is helpful to fill in details for documentation

  • Josh: Should we set up a regular meeting for this group to go over tickets?

  • Randy: we used to have rooting schedule of SA to attend SWOC meetings

  • Josh: Dedicate one SA Coffee session next week (Tuesday) to reviewing night log tickets.

  • Carolyn: use the OA action dialog to let OAs know what they can do in the future

    • OA action: is for actions the OAs can and should do

  • Carlos: sometimes hard to sort though many tickets, we should use these meetings to move troubleshooting tips to the troubleshooting pages

  • Kyle: what is the value/use of “closing” a ticket? How should we use that?

    • All: unclear

2:12

Pau!

 

 

Action items

Decisions